Dave.L

2 hours to write an Email in English?

9 posts in this topic

When asking my adult students about some of their problems writing in English for work, one thing they told me was that it takes over 2 hours to write an email or even a basic paragraph in English. 

I am curious if this is common. Do you experience the same thing? 
I would like to learn more about how I can help my students improve their written business English skills. Please do me a favour and post, or message me, about some of the struggles you might experience for written business communications in English.

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Looking for a job ? The job is looking for you too !  Please UPLOAD/BUILD your resume first → HERE.

To write effective emails easily, because this problem is still on my mind, I am attaching an example email to learn from.
Recently, I wrote an email about a hosting a fun halloween party.
In the email I used many techniques to make the communication as effective as possible.
It contains a lot of information yet I managed to write it in less than 30 min. I wasn't timing myself:pick-nose:

you might want to notice,

  • The information is categorized and named
  • Most important information is at the beginning including the type of information they will find in the email
  • If the reader only had 30 seconds to read this email how much and what kind information can the reader gather?
  • The use of colours to make it easy to follow

Some information has been changed to protect peoples identity.
Other than those edits I kept it the same, including a small spelling error:chuckle:

Please download, look over it and post your questions or comments and I will give more details about what techniques I used that you may not have even notice.

Example Email.docx

Edited by Dave.L
Now with attachment
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If you want to teach Business English, do an email that is a business email not that convoluted mishmash. Expecting Chinese to understand that, is beyond reality. Sorry, but it's nonsense.

"If the reader only had 30 seconds to read this email how much and what kind information can the reader gather?"

nothing!

 

Simple business English is easy to teach and understand. That ain't simple bro. 

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I think you're over-thinking emails, they are basically throw-away. Just spew what you need to say and hit send

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16 hours ago, Boris Johnson said:

I think you're over-thinking emails, they are basically throw-away. Just spew what you need to say and hit send

Boris is correct. An EMAIL should be direct and concise. It should be professional--NEVER adversarial. (Remember, unless encrypted, email are open-domain).

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@Ding2go OK take it easy cowboy, no harm no foul. But you are right. Never made a plan and I just spewd nonsense. This is the first time I tried making an internet presence for myself. I will go simpler in approach and concept. Hopefully, next time, others will get more than 'nothing' :panic::chuckle:

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12 hours ago, Dave.L said:

@Ding2go OK take it easy cowboy, no harm no foul. But you are right. Never made a plan and I just spewd nonsense. This is the first time I tried making an internet presence for myself. I will go simpler in approach and concept. Hopefully, next time, others will get more than 'nothing' :panic::chuckle:

:happy:

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Sorry I'm late to this party (I don't do Halloween... hahaha).

What Dave mostly did right/write was to write in short, simple grammar sentences. Business emails should NOT contain long, grammatically complex structures - especially when communicating with non-native speakers (of whatever language you're writing in). This does mean that some sentences should be a paragraph on their own - as required.

Each sentence should contain only ONE piece of information (because of NNSs). Try to write in chronological order of events, where possible.

USE CORRECT GRAMMAR!!! (the letter in the download has mistakes! Not to mention, spelling mistakes!!)

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